Senior Accountant - AP

Job Purpose

The Senior Accountant – Accounts Payable is responsible for managing and overseeing the full accounts payable function, ensuring accurate invoice processing, timely payments, vendor reconciliations, and compliance with accounting standards and company policies. The role supports month-end closing, audit activities, and supervises AP staff to ensure efficient and controlled financial operations.

Key Responsibilities (Accounts Payable Focus)

Manage the end-to-end Accounts Payable cycle, including invoice receipt, verification, coding, posting, approvals, and payment processing.

Review supplier invoices to ensure accuracy, validity, contractual compliance, and proper supporting documentation.

Ensure all AP transactions are recorded in the correct General Ledger accounts and accounting periods.

Audit and process payments related to suppliers, service contracts, and miscellaneous expenses in line with approved payment terms.

Perform regular supplier statement reconciliations and resolve discrepancies promptly.

Maintain compliance with internal controls, delegation of authority, and payment policies.

Support month-end and year-end closing activities related to Accounts Payable, accruals, and prepayments.

Monitor AP aging reports and ensure timely settlement of liabilities.

Coordinate with Procurement, Operations, and Property Management teams to resolve invoice and payment issues.

Prepare Accounts Payable schedules and documentation for internal and external audits.

Assist with budget monitoring by reviewing AP transactions and highlighting variances.

Supervise and review the work of Accounts Payable staff, ensuring accuracy and timeliness.

Provide guidance and on-the-job training to junior accounting staff on AP procedures and ERP usage.

Perform other duties as assigned by the Finance Manager.

Qualifications

Education

Bachelor’s Degree in Finance, Accounting, or related field (minimum).

Professional accounting qualification (ACCA, CPA, CMA, or equivalent) preferred.

Experience

Minimum 8 years of accounting experience, with strong emphasis on Accounts Payable operations.

At least 2 years of supervisory experience managing accounting or AP staff.

Experience in property management, facilities management, or service-based organizations is an advantage.

Technical Knowledge

Accounts Payable processes and controls

ERP systems (AP modules), invoice workflow systems

Vendor reconciliations and payment processing

General Ledger accounting and month-end closing

VAT compliance (if applicable)

Internal and external audit support

Accounting principles and procedures

Skills & Competencies

High attention to detail and accuracy

Strong analytical and problem-solving skills

Effective communication and vendor coordination abilities

Ability to manage high invoice volumes and deadlines

Leadership and team supervision skills

Strong integrity and confidentiality

Advanced ERP and Excel skills

Key Performance Indicators (KPIs)

Timely and accurate processing of supplier invoices

Month-end AP closing completed by the 30th of each month

Reduction of outstanding vendor discrepancies

Compliance with internal controls and audit requirements

Accuracy of AP reports and reconciliations